Payment of Teachers

Last updated: Mon, Oct 14th, 2019 10:19:31 am

All teacher salaries are paid directly by the Department of Education and Skills.

Permanent Wholetime, Temporary Wholetime and Regular Part-time teachers, on appointment, are obliged to provide details of personal Bank Accounts into which salaries are paid on a fortnightly basis. Teachers must inform the DES salary section of any change in these details.

Payment for substitute teaching hours worked by Regular Part-time, Non-casual or Casual Part-time teachers is made through the DES On Line Claim System (OLCS). Each School is provided with a secure User Name and Password in order to access the system. DES Circular 24/13 lists in detail the responsibilities of the Board in relation to the system.  Boards must comply with the requirements as specified in the Circular.

Operational Guidelines for Boards of Management and Staff designated to operate the On Line Claims System in Recognised Primary and Post Primary Schools have been issued by the DES in CL 24/2013.

(It is important that operational and security procedures set out in the guidelines are fully observed.)

Newly employed part-time teachers, casual or non-casual, must supply relevant personal information and bank account details as required by the system before any claim for payment may be made on their behalf. Personal details required are:

  • Name

  • Date of Birth

  • Address

  • Phone Number

  • PPS Number and/or Payroll Number if available

  • Bank Account details

  • Employment details/Hours already worked during the current claim/payment period

  • Qualifications

  • Teaching Council Registration details

School management is obliged to enter details on-line of substitute teaching hours worked every 2 weeks together with the details of teacher absences or other reasons which give rise to these hours.

Whenever Regular Part-time Teachers are engaged to teach hours over and above their regular hours (Maximum of combined hours 22 hours per week), payment must be claimed for these additional hours in the same way as for casual or non-casual part-time teachers.

Payment is made fortnightly as for Wholetime and Regular Part-time teachers.

Current Salary Scales are laid down by the Department of Education and Skills in DES CL 41/2019. Full information may be accessed at DES Education Staff Services and Information.  

A school can claim payment for the absence of a non-casual substitute teacher where they have an entitlement to paid leave in respect of that absence (i.e. a teacher who has or will work 150+ hrs in a school year), for example where a teacher is substituting for another teacher on maternity leave or on long-term sick leave where a return date for the absent teacher has not been defined.

The school and teacher must complete a form (copy attached) to claim payment for the absence (e.g. if the fixed term teacher is out on sick leave, Maternity Leave or attending In Service on an approved course) of any non-casual substitute teacher. This Form should be sent to DES payroll who will examine the situation and determine whether the teacher has an entitlement to be paid for the period of approved leave.

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